No spreadsheet templates to fight with. No guessing what you forgot. About twenty minutes from a blank screen to a budget you'd hand to a board.
Expected attendance, event date, and venue type. That's it — three inputs. Everything downstream (ticket tiers, capacity math, cost-per-attendee, season roll-up) keys off these three. Change any of them later and every number in the whole app recalculates instantly. You never build the same budget twice for a different attendance target.
Nine categories — production and stage, talent, security, insurance, facilities, marketing, and misc. Then revenue: ticket sales in five tiers, camping packages, and ancillary (food vendors, merch, parking, sponsors). Every one of the 82 input fields has a hover tooltip with a real industry dollar range built in — "portable stage rental: $1,500–$3,000, mobile stage with roof: $3,000–$8,000+". Nothing generic, nothing guessed at. You fill in what applies, skip what doesn't.
The moment you type a number, the whole picture updates. True per-event cost with one-time capital correctly amortized across your season. Cost per attendee. Real break-even ticket count. Margin. Cost breakdown pie. Season roll-up. No "run report" button. No save-and-refresh. You watch your break-even move in real time as you negotiate a talent fee.
One click, formatted PDF — sponsor deck, board packet, partner pitch. One click, clean CSV — for your accountant, your records, or importing into whatever spreadsheet your operations manager insists on. Your numbers are presentable the moment you need them, not after a night of reformatting.
Model your Memorial Day lineup. Save it. Duplicate it, swap in a different headliner, model that. Save it. Load either one back the next morning. Every "what if" you've ever wanted to run, in as many copies as you want.
Bought your stage last year? Tick "mark as owned" on the Stage Rental line. That $2,000 capital cost drops out of your recurring per-event math and gets tracked as a one-time investment in your season roll-up instead. The math for a venue that owns its own equipment finally works the way it should.
Set "events per season" and Venue Ledger rolls the whole picture up. Season total. Per-event average with capital amortized. Cost per attendee at the season level. Concert series planning that finally reflects how you actually run it — as a series, not a stack of one-offs.
Owners invite staff into your company's shared workspace. Your production manager sees the same live numbers you do. Your bookkeeper sees the same. Every other venue on the platform stays completely invisible to your team and yours to theirs — enforced at the database level, not just hidden in the UI. Real collaboration, real isolation.
Ready to see it work on your event?
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Venue Ledger